Rfp Cover Letter Response Samples

When someone sends you a request for a proposal and you need to respond to that, it is important for you to know just how you should respond. You would like to stay professional in regard to what you are doing, and in order to stay professional you need to know just how you should follow up. You need to have a clear understanding of what is expected of you, and you need to know what you should say to those who have sent you the request. You will find that a RFP Response Template will help you know just what to do and just what to write.


You are looking to write up something that will be fully professional, and you will find that a RFP Response Template will show you how to do that. You are not sure where you should start or how you should create the response that you know that you need to create. You don’t know what you should be writing. You will find that a RFP Response Template will provide you with various spaces where you can fill in the information that you need to share. You will find that this template will guide you and that it will push you to be professional in regard to the way that you share information.

You need to be professional when working on a response of any kind, and you would like to be professional without spending a lot of time working on the response that you are working on. You will find that a RFP Response Template will save you time as you accomplish all that you need to. You can use such a template to get the response written up quickly. There are five different templates available here to help you do what you need to do.

RFP Response Template for Word,


RFP Response Sample,


RFP Response Sample Template for Information Technology,


TagsRFP Response Cover LetterRFP Response SampleRFP Response Template Information TechnologyRFP Response Template WordRFP TemplateSample RFP Response Template

Your proposal cover letter serves as your most cordial handshake when delivering RFP (Request for Proposal) responses and sales proposals.

It may seem like a superficial addition to your well-crafted proposal, but if you deliver a proposal without a cover letter you are missing a valuable opportunity to connect with your client.  

Specifically, the proposal cover letter enables you to:

  • Succinctly restate your client's goals to demonstrate that you understand their needs.
  • Summarize the two-or-three compelling reasons why the client should select your offer. Deliver the repeatable elevator pitch for your proposal! 
  • Identify the timing of the next steps for follow up and review of the proposal.
  • Demonstrate that you care enough about this opportunity to invest the time to write a cover letter!

Cover Letter Best Practices

Remember, your proposal cover letter may be the client’s first experience with your proposal—so make it a great one! From a structural perspective, your cover letter should follow these best practices:

  • Deliver a one-page document.This helps ensure the succinctness of your communications. Proposal reviewers should be able to quickly capture the critical compelling information.
  • Be client-focused. Use your client’s name more frequently than your organization’s name.
  • Include references to the client’s document number, project name and cited initiative. Make it easy for the proposal reviewers to associate your proposal with their specific initiative.
  • Use bullets to help reviewers process important information like the two-or-three compelling reasons why they should select your offer.
  • Provide information to reach the principal contact within your organization. Make it very easy for the client to connect with the right person.
  • Use your organization’s branded letterhead. Strengthen the brand experience for the client. Don’t let sales reps reinvent your brand!

Become a Cover Letter Pro!

For more proposal cover letter best practices, please view our recorded SalesEdge Advantage Webinar: Captivating Cover Letters & Compelling Executive Summaries. In this recorded webinar, we help you understand how you can create compelling cover letters and executive summaries that resonate with your client’s proposal reviewers and high-level decision makers.





Technology to be Captivating Every Time

Ensure delivery of a captivating proposal introduction by using a cover letter template that is automated using RFP software or proposal software. At SalesEdge, we help our customers be more productive by customizing cover letters as part of the RFP response or sales proposal process. Ask SalesEdge for a demonstration to see of the benefits of an automated cover letter. Request a demonstration!


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